Section 4. Good Standing

A member in good standing is one whose current dues are paid and who is in compliance with the By laws.

Section 5. Membership Procedure

A. Membership is open to all qualified persons with out regard to race, religion, nationality or gender.

 

B. A member shall recommend no more than two prospective members during a fiscal year.

 

C. The President may not propose candidates during his/her term of office.

 

D. A prospective member of the Chapter (except Diplomatic, Associate, Award and Honorary Members) shall have attended two program meetings within the past twelve months before becoming a candidate for membership.

 

E. Associate Award and Honorary Members shall be selected by the Board at a meeting or by telephone poll at the recommendation of the President.

 

F. Approval by the Chapter shall be given b fore an invitation to join is issued to the prospec tive member by the Membership Chair.

 

G. Election Procedure

1. Prospective members shall be sponsored by a member in good standing, who has known the prospec tive member for six months.

2. The sponsoring member shall provide the Membership Committee with two documents: a letter describing the qualifications and credentials of the prospective member, and the completed Member Information form.

3. The Membership Chair shall present the prospective member’s name and read the letter from the sponsor to the membership at a regular business meeting.

4. If any member of the Chapter objects to the proposed candidate, a protest must be submitted in writing to the Membership Chair within two weeks.

5. If fewer than five protests are submitted, the candidate’s membership shall be voted upon at the next regular business meeting.

6. Voting shall be by secret ballot. The tellers shall report “accepted” or “not accepted”. One third negative votes of those present and eligible to vote shall defer membership for twelve months.

7. The Mem ber ship Chair shall issue an invitation of membership after approval by the Chapter.

H. Post Election Procedures

1. The sponsor will act as liaison to the prospective member in the completion procedure.

2. Upon receipt of the new member’s acceptance, including fees, the Chapter Treasurer shall send to the NationalTreasurer

a. the National fee and dues.

b. the first three copies of the National Member Information form. The fourth copy shall be retained for Chapter files

3. The Chapter Treasurer shall provide member information to the President, Newsletter Editor and Yearbook Editor

Section 6. Resignation, Removal, Reinstatement and Transfers

A. Resignation

1. Any member whose dues are not in arrears may resign in good standing.

2. Resignation should be made in writing to the Chapter President.

B. Removal

Membership may be terminated August 1 for non-payment of dues. Notice of delinquency shall be given to the member by May 1 and ninety days allowed for payment.

 

C. Reinstatement

Any former member wishing to be reinstated shall submit the request to the Membership Chair in writing. After a favorable vote of the Chapter and after payment of annual dues for the current year and payment of any dues in arrears at the time membership was terminated, the former member shall be reinstated.

 

D. Transfers

Active members in good standing in an other chapter may apply for membership in the Washington Chapter. Prospective transferees must attend two program meetings within the fiscal year and must be approved the Board of Directors in order to be accepted for membership in the Washington Chapter.

ARTICLE IV

ORGANIZATION

Section 1. Composition

The Chapter shall consist of an Advisory Council, a Board of Directors (here after referred to as the “Board”), an Executive Committee and the membership.

Section 2. Advisory Council

The Advisory Council of the Chapter shall consist of highly qualified leaders in each of the art categories. They shall be invited by the President to serve for two years.

Section 3. Executive Committee

A. This committee shall consist of the President, the Vice-Presidents, the Recording Secretary and the Treasurer.

 

B. The Executive Committee shall be responsible for the transaction of necessary business between meetings of the Board and the business referred to it by the Board, and shall make a complete report of its actions to the Board.

Section 4. Board of Directors

The Board shall consist of the Executive Committee, all other elected and appointed officers and committee chairs. The direction and management of the affairs of the Chapter and the control and disposition of its property and funds pursuant to the objectives of the Society shall be vested in the Chapter.

Section 5. Chapter in Good Standing:

To maintain good standing, the Chapter must:

A. Remit National dues to the National Treasurer. Dues are payable February 1 and are delinquent March 31

 

B. Forward an alphabetized list of names, and other information required, to the National Treasurer as requested..

 

C. Forward changes in membership information as they occur to the National Treasurer on the proper forms.

 

D. Have a minimum of four business meetings a year.

 

E. Have By laws reviewed and approved by the National By laws Chair every seven years.

ARTICLE V

OFFICERS

Section 1. Officers

The elected officers of the Chapter shall be President, Vice-President for National Competitions, Vice-President for Chapter Awards, Vice President for Programs, Vice-President for Hospitality, Recording Secretary, Corresponding Secretary, Treasurer, Assistant Treasurer, Historian, and Chaplain.

Section 2. Term of Office

Officers shall be elected for a term of two years. No elected officer shall serve more than one term in the same office, except the Treasurer and the Assistant Treasurer, who may serve two consecutive terms.

Section 3. Elections

A. The Nominating Committee shall consist of three members. The Chair shall be elected by the Board, the other two members by the membership. This committee shall present a slate of officers at the March membership meeting. Additional nominations may be made from the floor.

 

B. Elections shall be held at the April meeting. Election of officers shall be by ballot only if there is more than one candidate for any office. The candidate receiving the majority of the votes cast shall be declared elected.

 

C. Officers shall be installed at the May meeting by the Chaplain.

 

D. The new President shall receive the Gavel and the Insignia of the Chapter in the form of a pin.

Section 4. Vacancy in Office

A vacancy in the office of the President shall be filled by the Vice-President for National Competitions, followed in order by the Vice-Presidents for Chapter Awards, for Programs, and for Hospitality. Any other vacancy will be filled by the President with approval of the Board.

ARTICLE VI

DUTIES OF OFFICERS

Section 1. Duties of Officers

A. Copies of all official Chapter business shall be sent to the Chapter President.

 

B. Any written copy required by the National organization of the Chapter officers for National Publications shall first be submitted to the President in a timely manner.

 

C. All Chapter problems shall be brought to the attention of the President.

 

D. No officer shall be reimbursed by the Chapter unless the planned expenditure is approved by the President in advance.

Section 2. President

The President shall be the chief executive officer of the Chapter and shall perform such duties as deemed necessary to that office. The President shall preside at all meetings of the Executive Committee, Board and Chapter. In the President’s absence, the Vice-President for National competitions shall preside, followed in order by the Vice-Presidents for Chapter Awards, Programs, and Hospitality. The President shall be a member, ex-officio, of all Committees except the Nominating and Election Committees. The President shall maintain contact with the Chapter Advisory Council and the Na tional Executive Board and shall report required Chapter business to the National organization.  The President shall appoint the Parliamentarian, the advisory Council, and chairs of all Committees by July 1.

Section 3. Vice-Presidents

The Vice Presidents shall act as assistants to the President as outlined in Article VI, Sections 4 through 7, and shall perform such duties as may be delegated to them by the President. In the absence of the President, the vice-presidents shall preside as detailed in Article VI, Section 2.

Section 4. Vice-President for National Competitions

The Vice-President for National Competitions will serve as Chairman for the National Competition. He/she may appoint another member to run the competition.

Section 5. Vice-President for Chapter Awards

The Vice-President for Chapter Awards will serve as Chairman and will oversee the Chapter Awards Programs run by the Washington Chapter for the Greater Washington, D.C. Area.

Section 6. Vice-President for Programs

The Vice-President for Programs will serve as Program chairman and will work with the President and the Vice-President for Hospitality to arrange the program and location for each monthly meeting.

Section 7. Vice-President for Hospitality

The Vice-President for Hospitality will serve as Hospitality Chairman and will work with the President and the Vice-President for Programs to arrange the location of monthly meetings and to coordinate the food and drink served at the meetings.

Section 8. Recording Secretary

The Recording Secretary shall keep the minutes of each meeting of the membership, Executive Committee and Board and shall have custody of all official documents and records of the organization with the exception of those assigned to others.

Section 9. Corresponding Secretary

The Corresponding Secretary shall conduct all official correspondence at the direction of the President or the Executive Committee and maintain a list of all members in cooperation with the Treasurer, Year Book Editor and Membership Chair.

Section 10. Treasurer

A. The Treasurer, who shall be bonded in an amount approved by the Board, shall keep a full and accurate account of receipts and disbursements in the books of the Chapter and shall deposit all monies and other valuable effects in the name and credit of the Chapter in such depositories as may be designated by the Board. The Treasurer shall disburse the funds of the Chapter in accordance with the approved budget or as may be ordered by the Board. The Treasurer shall give a complete and accurate report at each business meeting of the Board and the membership. Prompt payment of National dues and fees shall be sent to the National Treasurer as prescribed by the National By laws.

 

B. No funds shall be disbursed by the Treasurer unless the planned expenditure has been approved by the President in advance.

 

C. All bills directed to the Treasurer shall be in writing accompanied by itemized receipts and shall be paid promptly.

 

D. The Chapter Treasurer shall submit National dues to the National Treasurer upon receipt. National dues shall be considered delinquent if unpaid by March 31. Chapter Treasurer shall remit with dues an alphabetized list of members, with information required on each, in the requested format. If National dues are unpaid as of April 30, Chapter delegates may not vote at National Convention/Conference.

 

E. The Chapter Treasurer shall forward an alphabetized list of names, with information required on each and in the appropriate format to the National Treasurer and/or National Office as requested.

 

F. All changes of address, new member information, resignations, removals, reinstatements, transfers, and names of deceased members shall be forwarded to the National Treasurer by the Chapter Treasurer on the proper form, as they occur. New member information shall also be forwarded to the Chapter President, Newsletter, and Yearbook Editor.

Section 11. Assistant Treasurer

A. The Assistant Treasurer shall assist the Treasurer in the duties of the office.

 

B. The Assistant Treasurer shall send notices for payment of annual dues February 1 and a reminder of delinquent dues after March 31.

Section 13. Historian

A. The Historian shall prepare an account of the Chapter’s activities which shall be come part of the Chapter’s official history and shall keep copies of press notices and other printed matter.

 

B. The Historian shall record dates and Chapter and National offices held by chapter members.

 

C. The Historian shall serve on the Liaison for Award Winners Committee.

Section 14. Chaplain

The Chaplain shall conduct the devotionals at all meetings, send cards to ill mem bers and induct all new officers.

Section 15. Parliamentarian

A. The Parliamentarian is a consultant who, upon request, advises the President, other officers and members on parliamentary procedure and shall be familiar with Roberts Rules of Order, Newly Revised. The President has the duty to make final rulings and in doing so has the right to follow the advice of the Parliamentarian or to disregard it.

 

B. The Parliamentarian shall be a member of the Policy Committee.

 

ARTICLE VII

MEETINGS

Section 1. Board of Directors

The Board of Directors shall meet at least four times a year at the call of the President.

Section 2. Membership Meetings

A. Regular Membership meetings are usually held on the first Tuesday of the month from October through May.

 

B. The May Program meeting shall be devoted to the current award winners and every second year to the installation of officers.

 

C. Each member is permitted to bring one guest (preferably a prospective member) to a program meeting unless otherwise specified. Candidates who have been proposed for membership may attend. (Article III, Section 5, Membership Procedure)

Section 3. Special Meetings

Special meetings of the Chapter may be called by the President or by written request of five members.

Section 3. Quorum

A. A majority of the members of the Board, including at least two members of the Executive Committee, shall constitute a quorum for transaction of business at Board meetings.

 

B. Fifteen voting members shall constitute a quorum at the membership meetings.

ARTICLE VIII

COMMITTEES

Section 1. Committees

The Committees shall be National Competitions, Chapter Awards, Programs, Hospitality, By laws/Policy, Finance, Liaison for Award Winners, Membership, NSAL Newsletter, Public Relations, Ways and Means, and Year Book Committees. The President may establish any other committees necessary with approval of the Board.

Section 2. Appointments

Special committees and the chairs of the Committees shall be appointed by the President.

Section 3. General Duties of Committees

A. The Chair of each Committee shall send copies of all official Chapter documents to the Chapter President.

 

B. Any written copy required by the National organization of the Chapter Committees shall first be submitted to the President in a timely manner.

 

C. No member of the Committee shall be reimbursed by the Chapter unless the planned expenditure is approved by the President in advance.

 

D. At the end of the fiscal year, all Committee Chairs shall give the President a report. Following installation of officers, each Chair’s files and records along with any recommendations shall be given to the President.

 

E. Each Committee Chair shall prepare and present a list of potential committee members to the President by July 15 for approval.

 

F. Each Committee Chair shall notify the President of all meetings

Section 4. Duties of Specific Committees

A. Competitions and Awards Committees

1. These Committees shall be chaired by the appropriate Vice Presidents, and shall include the chairs of all Category Committees and the Treasurer.

2. The Chairs of these Committees are custodians of all current competition and awards records. Information on all past winners is to be sent to the Liaison for Award Winners Committee. Copies of all competition and awards business shall be filed and kept together.

3. The Competition and Awards Chairs shall coordinate and approve all related material, including brochures, announcements and press releases, as well as the choice of judges for each competition. (The Public Relations Chair issues all copies to the press.)

4. Members of these Committees shall resolve all competition and award matters. After consulting with the President, recommendations shall be brought to the Board and membership in that order.

5. The Chairs shall furnish competition and award information to the President for the Chapter and National Year Book Chairs.

6. Changes in the official “Washington Chapter, NSAL Award Application Form” shall have final approval of the Board.

7. The May Program meeting shall be devoted to current award winners. (See Article XI, Competitions)

8. Award Categories (Art, Dance, Drama, Literature, Music and Musical Theater)

a. Each Category Committee shall include a chair who has formerly served on a Category Committee.

b. The chair of each Category Committee who has a winner is assigned to that winner for the year of the award even though he/she may no longer be the Category Chair and is a member of the Liaison for Award Winners Committee. (See Article XI, Com petitions for further duties.)

B. Program Committee

1. The Program Committee will coordinate with the Hospitality Committee to arrange locations and will prepare appropriate monthly programs following the regular business meetings.

2. The May program meeting shall be devoted to the current award winners and shall be organized by the Competitions and Awards Chairs

C. Hospitality Committee

The Hospitality Committee shall arrange for meeting places, appoint hostesses to serve at Chapter meetings, arrange teas, make and distribute membership and guest identification labels and welcome members and guests.

 

D. Bylaws/Policy Committee

1. The By laws/Policy Committee shall include a chair who has previously served on the committee, a Past President, a former Awards Committee Chair, a former Membership Committee Chair and the Parliamentarian.

2. All policy proposals must comply with Chapter By laws.

3. The Policy Committee Chair shall present policy business first to the Board.

E. Finance Committee

The Finance Committee shall consist of five members including the Chair, Treasurer, Assistant Treasurer and Ways and Means Chair. The Chair of the Finance Committee shall present the proposed annual Chapter budget to the Board and membership in the spring. The budget shall include special contingency funds to be used only with presidential approval. The Finance Chair shall be responsible for obtaining any professional review of the books and accounts of the Chapter Treasurer at the end of the term of office of the Treasurer, and at such other times as the Board may direct.

 

F. Liaison for Award Winners Committee

1. The Liaison for Award Winners Committee shall consist of a chair, the immediate past year’s category chairs for categories in which an award was presented and the Historian.

2. The Liaison for Award Winners Committee shall maintain contact with former scholarship and award winners, shall organize and promote career opportunities, shall keep former winners’ files current and, on approval of the President and the Board, publish and distribute the award winner supplemental report.

G. Membership Committee

1. The Membership Committee shall pass on the qualifications and eligibility.

2. The Membership Chair shall maintain records of members: Their qualifications for membership, names of sponsors and endorsers, date of initiation and type of membership.

H. Newsletter Committee

The Editor of the News letter shall issue at least one NSAL, Washington Chapter Newsletter each fiscal year.

 

I. Public Relations Committee

1. The Public Relations Committee shall handle all public relations. Before release, all copy shall be approved by the President and by the chair of the appropriate committee.

2. The Public Relations Chair shall send copies of any publicity materials to the Historian and to the Newsletter Editor.

J. Ways and Means Committee

The Ways and Means Committee shall secure award funds for the Chapter. At the request of the President, the Chair shall present a list of possible benefit suggestions to the Board.

 

K. Year Book Committee

1. The Year Book Committee shall be chaired by a Year Book Editor and include the Membership Chair, the Assistant Treasurer, the Program Chair and the Hospitality Chair.

2. The Year Book Editor shall prepare, print and distribute the Chapter Year Book to the membership by the October meeting.

3. The Year Book Editor shall help coordinate changes of address, resignations, removals, reinstatements, transfers and names of deceased members with the Treasurer and the Membership Chair as they occur.

ARTICLE IX

FEES AND DUES AND FISCAL YEAR

Section 1.

Fees and Dues shall be determined by the Board with membership approval. The Treasurer shall forward to the National Treasurer the appropriate fees and dues as required.

Section 2.

Fees and Dues may be changed by a two thirds vote of the membership present at a meeting, following a thirty day notice of the change.

Section 3.

The fiscal year shall be July 1 through June 30.

ARTICLE X

FUNDS, CONTRIBUTIONS AND AWARDS

Section 1. Funds and Awards

Funds and awards of the Washington Chapter are established and supported by voluntary contributions which are currently tax exempt under IRS #52- 6050053.

Section 2. Contributions

All contributions shall be made to:

A. NSAL, Washington Chapter (General Fund).

 

B. NSAL, Washington Chapter Award Fund.

 

C. The Mollie Davis Nicholson Memorial Award Fund, NSAL, Washington Chapter and other special award funds.

Section 3. Donor Awards

A. In case of a gift of $15,000 or more, a donor may finance a single competition or establish a special award.

 

B. A proposed award or special fund must first be presented to the President and Awards Chair by the donor. The Board shall give final approval to the proposal and terms of the award or special fund which must follow Chapter award rules.

 

C. A fund or award can not be accepted and announced until funds are received.

 

D. All competitions for the year are announced not later than the fall provided sufficient funds are reserved in the Chapter fund account.

 

E. When an award is made from a fund account, credit shall be given to the fund in pertinent announcements.

Section 4. Other Organizations

In order to protect the tax exempt status of NSAL funds, no NSAL funds shall be contributed to other organizations or persons, except in connection with NSAL competitions, awards, scholarships, programs, and/or meetings.

ARTICLE XI

COMPETITIONS AND AWARDS

Section 1. Approval by Board of Directors

A. No later than each fall the Competitions and Awards Committees shall present an annual budget to the Board for approval.

 

B. All awards are given on an annual basis. In exceptional cases, however, a past winner can be given a cash award if recommended by the Awards Committee and approved by the Board.

Section 2. Competition Announcements

A. All competitions for the year shall be announced no later than the fall. (See Article X Funds, Contributions and Awards, Section 3, and Article XII National Career Awards Section 2).

 

B. Competition announcements shall include the name of any donor award, the amount of the award(s) to be given and stipulations that the award(s) shall be given only when warranted by the decision of the judges and is/are fully taxable.

Section 3. Applications for Competitions

A. To qualify for a specific competition, a signed, completed “NSAL, Washington Chapter, Award Application Form,” together with all specified enclosures, must be received by the required posted deadline.

 

B. Changes in the “NSAL, Washington Chapter, Award Application Form” shall be approved by the Board.

 

C. The required application form shall include the following information:

1. Applicant’s name, current and permanent addresses and telephone numbers (and in case of minors, the names, addresses and telephone numbers of their mother and father or guardian), applicant’s place and date of birth, professional and academic education, and a list of artistic achievements.

2. Required enclosures:

Two signed photo graphs or snap shots (small).

3. Applications will be considered from residents and students within the geographic area of the Washington Chapter (which shall not infringe upon the area of another chapter in National Career Award competitions) who plan to pursue a career in the arts. They must be citizens of the United States between the ages set by competition rules. They must not be under professional management at the time of the competition and must not be related to any NSAL member.

4. The applicants shall agree to the following if they should win a competition:

a. All winners shall attend the May program meeting to formally receive their award and a winner’s certificate. They should be prepared to present a short presentation.

b. The Chapter’s National Competition winner will represent the Chapter in the National Competition. The monetary award will be presented to the winner at the conclusion of the National Conference/Convention.

c. The winner and the Category Chair shall work together during the year of the award.

d. A winner shall not compete again in the same category.

D. The Competition Chair shall review applications and notify applicants who do not meet Chapter requirements.

Section 4. Rules and Procedures

A. A competition shall have at least three contestants.

 

B. Three qualified judges (all non-members of the society and having no connection with or knowledge of any contestant) shall determine the winner. An alternate judge shall be appointed to serve as necessary. Each judge or alternate shall receive writ ten instructions, competition announcements and, if provided by National, adjudication forms for National Career Award Competitions.

 

C. Contestants shall be numbered, identity and background to remain anonymous. The judges shall be instructed that no ties be permitted and that the award be made only when justified.

 

D. Any additional National Competition requirements shall apply to Chapter contestants in National Career Award Competitions.

ARTICLE XII

NATIONAL CAREER AWARDS

An annual competition shall be promoted and conducted by the Chapter according to the rules formulated by the National Career Awards Chair. The Washington Chapter competition shall be a preliminary to the National Competition and shall follow the rules of the National Competition.

ARTICLE XIII

NATIONAL PUBLICATIONS

Section 1. The Member ship Directory

The Chapter shall submit appropriate material for the National Membership Directory as requested.

Section 2. The Record

The Record is the official magazine for the National organization and is published at least once annually. The Chapter shall furnish material for The Record as requested.

Section 3. The Newsletter

The Chapter shall submit appropriate material for the Newsletter as requested.

ARTICLE XIV

PARLIAMENTARY AUTHORITY

Robert’s Rules of Order, Newly Revised, shall be the authority on all questions of parliamentary law not governed by the Chapter or National Bylaws. The Chapter will provide the Parliamentarian with a current copy.

ARTICLE XV

NATIONAL REPRESENTATION

Annual National Meeting

A. The voting body of the annual National meetings shall consist of all the past National presidents, National officers, chairs of National Standing Committees, chairs of Special Committees, the presidents of all chapters, in addition to regular accredited delegates from each chapter.

 

B. The Washington Chapter shall be entitled to one voting delegate for every ten members, but may not exceed five delegates. The Chapter shall elect delegates and shall advise them in writing of their election.

 

C. Chapter delegates shall attend the National Convention/Conference held in the spring of each year.

 

D. The Chapter shall pay transportation, lodging and registration fee for the President and the transportation, expenses and cost of the Red Rose Awards Dinner for the contestant.

ARTICLE XVI

AMENDMENT OF BY LAWS

A. These By laws may be amended at a regular or special business meeting by a two-thirds vote of voting members present after proposed changes have been submitted in writing to the membership thirty days prior to the meeting.

 

B. The By laws of the Chapter shall comply with the By laws of the National organization. Copies of the By laws shall be filed with the National Parliamentarian and National Bylaw Chair.

 

C. Automatic Amendments: Any amendments to the National By laws shall be considered automatic amendments to the Chapter Bylaws.

Approved by Members May 2005

POLICY

Approved by Board March 2005

Administration

1. It shall be the responsibility of the Nominating Committee members when talking with nominees to carefully explain to them the requirements of the office and read to them the duties as outlined in the By laws.

2. A new President shall schedule an orientation meeting during May, after the National Convention/Conference, which includes both the incoming and outgoing Board members. The responsibilities of each officer shall be discussed and committee reports be reviewed.

3. All committee chairs shall be made aware of the Washington Chapter’s Maryland and DC sales tax exemption form.

4. In an effort to at tract younger members, meeting times may vary to include mornings, afternoons, evenings and week ends.

Administration Tradition

1. The outgoing President shall be presented with the “Past President’s pin” at the end of his/her term.

2. Flowers or an equivalent cash contribution shall be sent to the hostess prior to each meeting.

3. Name tags should be worn at the monthly meetings.

4. Every member is expected to co-host one meeting each year. The Hospitality Chair shall arrange this assignment.

Award Competitions

1. Prior to announcing an award competition, the chair shall read the Chapter By laws Section on Awards and Competitions, Article X, Article XI, and Article XII.

2. Before announcing an award competition, the geographic boundaries of the Washington Chapter shall be studied. If a competition is open to an area outside our immediate geographic area, permission of the relevant chapter Presidents must be obtained.

3. The chair of a competition shall obtain a copy of the DC and Maryland certificate of sales tax exemption and at least six reimbursement forms.

4. Applications and announcements for the competitions must be approved by the Executive Board before being printed.

5. Only the first place award is announced unless a second award is to be given by a specific donor.

6. All awards when given directly to the winner, are fully taxable. A 1099 tax form must be sent to the winner within the calendar year.

7. When required, competitions and exhibits shall be covered by an “Officer and Director Liability” insurance, and, in some cases, by Casualty insurance.

8. Competition objectives and requirements shall be established by the Awards Committee.

9. Not all first place awards need be for the same dollar amount. The amount of the award is at the discretion of the Award Committee.

10. Liaison for Award Winners shall maintain contact with recent area winners and request their opinions and help for future competitions.

11. The Competition Chair shall send a letter to each judge confirming the purpose, requirements, and guidelines for judging each competition.

Award Funds

1. Any transaction involving the “Special Funds” must have Executive Board approval.

2. There shall be no co-mingling of the Award Funds principal.

3. The Competitions and Awards Chairs shall confer with the Finance Committee before presenting an Awards Budget to the Executive Board.

4. All undesignated memorial donations will be placed in the Mollie Davis Nicholson Award Fund.

These minimum balances shall be maintained in the following Award Funds.

1. NSAL, Washing ton Chapter Award Fund (unrestricted) $10,000 (designated by Board)

2. Mollie Davis Nicholson Memorial Award Fund (Career Award) $27,000 (designated by donor)

3. Byrde Leone Taggart Deike Memorial Piano Fund (Piano) $10,000 (designated by donor)

4. Constance Caraway Erskine Award Fund $30,000 (designated by Board)

5. Charlotte Hamilton Ferris Memorial Dance Award Fund (Dance) $ 5,000 (designated by donor)

6. Mary Rich Peery Fife Memorial Dance Award Fund (Dance) $40,000 (designated by donor)

7. Mildred B. Frame Memorial Award no minimum balance

8. Helen Gruver Kline Legacy (Organ) no minimum balance

9. Katherine Nordell Lloyd Music Award Fund (Music) $ 5,000 (designated by Board)

10. Eleanor Searle McCollum Voice Award Fund (Voice) $27,000 (designated by donor)

11. Harriet Newbill Award Fund (Representative Art) enough to keep open (designated by donor)

12. Marvin Breckenridge Patterson Award Fund no minimum balance

13. Frank and Hilda Reinhart Memorial Award Fund

(Literature, Other) $30,000 (designated by donor)

14. Bonita Crowe Wagner Music Legacy (Piano Composition, Organ) $ 9,000 (designated by Board)

Finance

1. The Chapter Budget shall be presented in April of each year.

2. Committee chairs and officers shall submit to the Finance Committee, early each spring, a budget request for projected needs in the next fiscal year.

3. Up to 15% of the Benefit net receipts can be transferred to the General Fund for administrative expenditures.

4. No gifts shall be given to Chapter members.

5. No member shall be paid for activities rendered to the Chapter — as fundraising, investing monies, keeping accounts or computer work.

6. An internal audit of all Chapter funds shall be performed each year, as decided by the President

Dues

1. Annual dues shall be $85 for Active members and $100 for Associate members of which $30 (currently) is sent to National.

2. A member joining after November shall be considered in good standing until February 1 of the following fiscal year.

3. Dues for Affiliate members are $50.

4. Dues are payable February 1 of each year and are delinquent March 31.

5. The Treasurer shall pay to the National Treasurer $10 for each Honorary member.

6. Initiation fee for members shall be $35 (half of which shall be sent to the National Treasurer).

7. Washington Chapter admissions fee shall be $35.

Membership

1. A balance between the creative and performing arts shall be maintained in the selection of new members.

2. The membership directory of the society may not be used for publicity or for monetary solicitation by any other organization. All press releases shall be made by the Chair of Public Relations and/or the current President.

3. Award winners of the previous year may be included as guests at chapter meetings.

4. The category of Chapter Life Membership has been discontinued indefinitely (as of 1964)

.

5. The Membership Chair or sponsor shall contact members whose dues have not been received by August 1.

6. An Active member shall at tend at least two meetings each year.

7. A member-elect has three months within which to accept an invitation to join the organization.

Approved by Board March 2005